1. Complete the Fundraising Approval Form (SAF-112) in Eduphoria at least two weeks before the fundraising date. Remember only two tax free days per year
    2. Determine whether the items to be sold are taxable so that the vendor can include tax on their invoice. Remember, you must charge students/parents sales tax on items to be sold unless you are using one of two tax free days.
    3. If the fundraiser is approved by the Principal, complete the Student Activity Fund Voucher/Check Request Form (SAF-104) and attach the invoice from the vendor. Note on SAF-104 whether or not this is a tax free sale. Round up the sale price to the nearest dollar (ex. $8.58 becomes $9.00). 
    4. Once the Principal approves this order, the bookkeeper will enter in TEAMS as a check request.
    5. Complete the Fundraising Financial Report (SAF-114) in Eduphoria within 5 days of the completion of the fundraiser, check that the form is in balance and turn in to the bookkeeper/secretary. The sponsor should also attach all supporting documentation indicating the total sales amount.

     The bookkeeper/secretary is responsible for verifying that the total sales and total expenses on the Fundraiser Financial Report (SAF-114) match the revenue.

    Remember, the fundraising project cannot begin until approved by the Principal or Activities Director (high school).  All purchases must be pre-approved by the Principal before items can be ordered and entered in TEAMS as a check request.  Any person that orders merchandise without pre-approval shall assume full responsibility for the payment of the invoice.

    ALL FUNDRAISING PROFITS SHALL BENEFIT THE STUDENT BODY OR ORGANIZATION AS A WHOLE.