Activity Funds
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- Homepage
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General Information
- Responsibility for Activity Funds
- Auditing of Activity Fund Records
- Fixed Assets Purchased with Student Activity Funds
- Special Activity Accounts
- Staff Meals (Campus Activity Funds)
- Staff Appreciation Meals
- Staff and Student Incentive Awards
- UIL Awards
- Scholastic Book Fair Procedures
- Classes of Activity Funds Operations
- Allowable/Prohibited Uses of Funds
- Student Activity Funds vs. Outside Organizations
- Cash Management
- Deposit of Funds
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Payment From Funds
- Purchasing Policies
- Purchase Order Procedures - 461 Campus Activity
- Check Request Procedures – Campus Activity Funds (461)
- Check Request Procedures – Student Activity Funds (865)
- Employee Travel
- Student Travel
- Payments to Employees for Services
- Payments for Contracted Services
- Scholarships
- Reimbursements
- Refunds
- District Charge Cards
- Procedures for District Charge Card Purchases
- Check Processing
- Voiding Checks
- Transfer Between Accounts
- Police Officer and Game Worker Pay
- Contract and Service Agreements
- Conflict of Interest
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Fundraisers
- Acceptable Fundraising Activities
- Prohibited Fundraising Activities
- Sponsor Fundraising Instructions
- Cash Receipts
- Disbursements
- Crowd Funding/ Online Fundraising/ Pay Pal
- Change for Fundraisers
- General Admission Events
- Basketball Games
- Meets Held at the Campus
- Food Fundraisers
- Service Projects/ Charity Fundraisers
- Fundraising Parameters
- Reporting Loss/ Theft
- Sales Tax
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Responsibility of Sponsors
- Required Sponsor Forms/E-Course
- Cash Receipts
- Disbursements
- Fundraising Approval Form
- Fundraising Financial Report
- Monitoring Account Balances
- End of Year Responsibilities
- The Do’s and Don’ts of Being a Sponsor
- Being an Effective Sponsor
- Follow these suggested steps for organizing and record keeping for your club
- Student Activity Club Guidelines
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Bookkeeper Responsibilities
- Required Forms/E-Course
- Monthly Report of Account Transactions
- Negative Balances
- Dormant Accounts
- Fundraising Approval Form (SAF-112) - Eduphoria
- Fundraising Calendar
- Fundraising Financial Report (SAF-114) - Eduphoria
- Safeguarding Supplies
- Activity Fund Bookkeeper Checklist (SAF-119)
- Yearly Procedures: Beginning of the School Year
- Yearly Procedures: End of Year Sponsor Checkout
- Training New Student Activity Club Sponsors
- Records
- Previous Years
- My School Bucks (MSB)
- Hometown Ticketing (HTT)
- Training and Activity Fund Resources
- Manuals
- Forms
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State and local sales taxes shall be imposed and collected on all sales for:
Agenda Books
Magazine subscriptions
Art Supplies and work of art
Musical supplies-recorders, reeds
Artistic CD’s, tapes, videos
Parts-career & Technology classes (not to include products used in cosmetology
Athletic-equipment and uniforms
Parts-upholstery
Auction items sold
PE uniforms, supplies
Automotive-parts and supplies
Pennants
Band-equipment, supplies patches, badges, uniform sales and rental
Pictures-school, group (if school is the seller)
Book Covers
Plants- holiday greenery and poinsettias
Books-workbooks, vocabulary, library, author (when we are the seller)
Rentals-equipment of any kind
Book Fairs – all books sold
Rentals-uniforms of any kind, towels
Brochure Items
Repair to tangible personal property (i.e, computer repair, house remodeling)
Calculators
Rings and other school jewelry
Calendars
Rummage, yard and garage sales
Candles
Safety supplies
Car-painting, pin striping
School publications-athletic programs, posters
Clothing-school, club, class, spirit
School publications-brochures
Computer-supplies, mouse pads
School publications-newsletters, newspapers (generally not sold though)
Cups-glass, plastic, paper
School publications-reading books
Decals
School publications-sheet music, hymnals
Directories-student, faculty
School publications-yearbooks
Drafting-supplies
School store – all items (except food)
Family and Consumer Science-supplies and sewing kits
Science-science kits, boards, supplies
Fees-copies, printing, laminating
Spirit items
Flowers-roses, carnations, arrangements
Stadium seats
Greeting Cards
Stationary
Handicrafts
Supplies- any sold to students
Horticulture Items
Uniforms-any type to include PE, dance team, drill team, cheerleaders, athletic, club shirts
Hygiene Supplies
Vending-pencils and other non-edible supplies when the school services the machine
Identification Cards – when they are sold to the entire student body (not just the fine for a lost ID)
Woodworking crafts- entire sales to include parts and labor
Locks-sales and rentals
Yard signs