- Procedures also state that a SAF-104 voucher must be completed by the teacher or sponsor before a check can be written and charged to their fund.
- The Principal must approve all Student Activity Fund Voucher (SAF-104) prior to any items being ordered.
- No personal reimbursements are allowed! All items must be paid with a BISD check from Accounts Payable.
- Cash payments to vendors are prohibited!
Bookkeepers may set a deadline for all sponsors to have their proposed vouchers submitted for principal approval to facilitate the check writing process.
NOTE: Sponsors are responsible for all activity fund purchases. For merchandise orders, the sponsor will verify that the vendor was paid prior to the end of the school year to ensure there are no outstanding balances.