• All sponsors must check out with the bookkeeper in order to clear any pending items related to activity funds. The following items must be turned in to the bookkeeper before sponsors leave for summer break. 
    • Receipt Book 
    • All fundraising financial Reports 
    • Binders containing student activity information (only if sponsor will no longer serve for the following school year). 
    • Signed Monthly Report of Account Transactions – sponsor should sign this final report showing remaining balance. Give the sponsor a copy and retain the original for your files. Resolve discrepancies as soon as possible. 
    • Outstanding invoices – some sponsors may have invoices for items purchased. These invoices are to be forwarded to Accounts Payable as soon as possible so the vendor can be paid. 
    • Form SAF-120 must be used when checking out sponsors at the end of the year.