• Set up your Club NOTEBOOK:
      • REQUIRED SECTIONS in the Notebook
        • Constitution/By-laws
        • Agendas/Minutes
        • Sign-In Sheets
        • Fundraisers Held
        • Purchase Orders
        • Invoices/Receipts
        • Copy of district required Activity Fund Forms (completed and signed copies)

     

    • Have your first Clubmeeting of the year. (as soon as your group is formed and before any activities)
      • Amend your constitution/by-laws:
        • New dates- 20XX-20XX School Year
        • New officers- Names and Positions of Officers
        • Sponsor- Name of Club Sponsor
        • Member Roster
      • Sample Minutes with the following motions to approve:
        • Compile a template to document Meeting Minutes. Use form in every meeting held.
        • Make a separate motion for each of the these agenda items:
          • “Approve the new school year Constitution as amended."
          • “Approve the new school year By-laws as amended."
          • “Approve club dues (if voted on).”
          • “Approve club activities voted on by the students
      • Have a STUDENT complete the MINUTES FORM with all appropriate signatures.
      • Have ALL STUDENTS attending the meeting sign-in on the meeting SIGN-IN FORM.

     

    • Remember: always keep a copy of everything for your notebook.