Allowable/Prohibited Uses of Funds

The following are allowable and prohibited expenditures for activity funds.  The list is not all-inclusive but can be used as a guide. 

Allowable Expenditures:

• The cost of field trips, including items such as admission fees, snacks and other costs.
• Expenses for snacks, favors and other incidentals used in seasonal or holiday parties and programs for students.
• Cost of school assemblies and special programs, class picnics, student dances, etc.
• Expenses for the sponsor and chaperones for an approved event
• Expenses associated with the senior prom, senior day, graduation, etc.
• School supplies and other school-related items for students.
• Items designated to beautify the school, the classrooms and playgrounds or other school property.
• Items for classroom use or for school operations.
• Campus after school programs.
• Awards, Plaques and Recognition certificates

Prohibited Expenditures:

• Extravagant awards such as watches or other jewelry.
• Payment of an individual’s personal bills.
• Donations to individuals, organizations or scholarship funds.
• Loans to employees, parents or students for any reason.
• Alcoholic beverages, tobacco products, controlled substances.
• Replacement of an individual’s property that was lost, stolen or damaged on the school or district premises or while being used at a school or district function.
• Transfer of funds to the faculty account.
• Gift Cards/Gift Certificates (see below)
• Any gift for any person for any occasion.
• Withholding cash from fundraisers, etc. in order to purchase items needed –NO CASH PAMENTS! NO EXCEPTIONS!

Cash Awards/Gift Cards/Other Incentives 

• Cash awards or gift cards are prohibited. 
• No cash, clothing (shirts, shoes, hats, socks, etc.), loans, payment of personal living expenses (utility bills, groceries, medical bills, etc.) can be made for District employees.