Student Activity Funds vs. Outside Organizations
Guidelines to differentiate student activity funds from funds generated from outside organizations such as booster groups and PTA’s are as follows:
- When the funds are handled in any way by a Beaumont ISD teacher or sponsor acting as a Beaumont ISD employee, the funds are to be handled through the school’s activity fund.
- When a fundraiser is held in the school and students are selling a product, the funds are to be deposited in the activity fund account.
- When the fundraiser is conducted by parents only on school property or by parents with student help off of school property, the funds should be considered Booster or PTA funds.
- The decision to conduct fundraisers in the name of the school,whether activity fund or Booster/PTA groups, needs to have prior approval from the Principal.
- Under no circumstances should the campus allow any organization to use the district’s tax identification number.
- Authorized parent organizations should not distribute raffle tickets to students during the school day. Also, they cannot be sold on district premises.
- Bookkeepers or other faculty should not be authorized check signers of a parent or booster club group.
- Under no circumstance should any school loan money to any outside organization (PTA/Booster Club, etc.)
- Under no circumstance should the District email system be used to send information to parents on behalf of an outside organization (PTA, Booster Club and Project Graduation).
- The District is not responsible for any communications or transactions related to the activity of outside organizations (PTA, Booster Club and Project Graduation)